Reunification Templates

Three-phase activation checklist for the Reunification Director — before authorized adults arrive, during operations, and close-out. A decision-support tool that keeps command organized under pressure.

Four area-specific setup checklists — Greeting, Check-In, Reunification, and Student Assembly. Each supervisor confirms their area is ready and reports status to the Staging Manager before families arrive.

Role-by-role job action sheets for every supervisor and front-line position — reporting line, vest color, area of responsibility, and Before / During / Close duties on a single page.

Class roster teachers use to track every student from evacuation through reunification — present, transported / injured, or not accounted for. Feeds the site’s release decisions.

Station log capturing every release — adult name, relationship, ID, time, and staff initials. One per Check-In station, and a legal record that is never destroyed.

Release-authorization and ID verification guide for the hardest cases — expired IDs, name mismatches, unauthorized adults, custody orders — with one consistent escalation path so every staffer handles them the same way.

The editable source for the family handout — what reunification is, what to bring, what to expect at each step, and what happens if a child isn’t immediately available. Customize it for your district and include it with your annex. Want it ready to hand out instead? The designed print version is below.

Parent and staff notification scripts for every phase — activation, site-open instructions, delay, and all-clear — each in phone, text, and email formats, with a pre-send FERPA checklist.

Cache inventory organized by command, vests and ID, and each site area, with suggested minimums to scale to your reunification volume. Confirm at the annual readiness check and after every activation.

Site-specific documentation package for each campus’s primary and alternate sites — site maps, campus-to-site routes, and update logs — kept separate from the annex body for controlled distribution.

Seven-section AAR for exercises, drills, and real events — strengths, gaps, observations by area, and the improvement plan that turns findings into assigned, dated corrective actions.

Annual readiness checklist across nine areas — command structure, sites and agreements, training, supplies, communications, accountability, functional needs, and exercises — to confirm the program is current and exercised.

A polished, print-ready handout for families — the designed version of Attachment G, ready to brand and distribute across your community before an incident ever happens. Use this one if you don’t need to change the wording.

A complete memorandum-of-understanding template for off-site reunification locations — parties, use of premises, activation and access, insurance, and signatures. Review with legal counsel before use.